In this post, we'll guide you through setting up a link click tracking system for your marketing emails using Power Automate. Tracking link clicks gives you valuable insights into how engaged your recipients are, helping you refine your communication strategies for maximum impact.
While many traditional marketing platforms offer built-in link tracking, if you're using Power Automate to send your emails, you can set up custom tracking that logs link click events easily. By combining Power Automate with a few simple steps, you’ll gain powerful, actionable insights into your email marketing performance.
Setting Up Link Click Tracking with Power Automate
How does it work?
The core of this link click tracking system is an "intermediary" URL that logs each click event before redirecting to the destination. Here’s how it works at a high level:
Replacing the Destination URL with a Tracking Link: Instead of linking directly to your destination URL, you’ll replace it with a Power Automate HTTP request URL. This intermediary URL will capture each click event.
Triggering the Power Automate Flow:Â When a recipient clicks the link, their browser sends a request to the Power Automate URL, triggering a flow that logs the click event. You can capture details such as the time of the click or even additional information about the recipient if needed.
Logging and Redirecting the Click:Â After logging the click event, Power Automate seamlessly redirects the recipient to the intended destination URL, providing a smooth experience.
With the basics covered, let’s dive into how to implement this email tracker step-by-step.
Step 1: Create a Power Automate Flow to Capture Link Clicks
Create a new Power Automate Flow with an HTTP request Trigger:
This step will receive HTTP requests whenever a link is clicked.
Configure the HTTP trigger to accept GET requests, as the link clicked will send a GET request every time it is clicked.
Configure to allow anyone to trigger the Flow
Save the URL generated by Power Automate, as we’ll use it in Step 3 within our marketing emails.
We’ll add custom parameters to the URL generated by Power Automate. These parameters allow us to capture key tracking details, and redirect user to the destination URL:
email: Identifies the email recipient.
trackID: A short identifier for the campaign.
emailId: Tags each individual email within the campaign to distinguish multiple sends.
newUrl: This the final destination URL we will redirect user once we log his click
Extract Query Parameters
There are many resources available online on how to extract query parameters in an HTTP requet.
We save this parameters into 4 separate Variables
Since we’re sending the destination URL as a parameter, we need to encode it (see below) and then decode it before navigating to it.
Store information:
Store the captured data in a location that suits your reporting needs, such as SharePoint list, Dataverse, or Excel Online.
After logging the click, we then redirect to the intended destination URL encoded in newURL.
Step 3: Replace your Link with Tracking Link in Your Email
To set up link click tracking in your email with Power Automate, replace your original destination URL with a tracking link generated by Power Automate, which captures each click event before redirecting the user.
Add custom parameters to this tracking link for details like email, emailId and trackID, and include the final destination (newUrl) as an encoded parameter to avoid any conflicts during parameter extraction. Encoding newUrl ensures it is processed correctly, especially if it has its own parameters.
Test and Analyze Results
When recipients click the link, Power Automate logs the event, decodes newUrl, and seamlessly redirects them to the intended destination, allowing you to monitor engagement accurately.
If everything works well, you should start seeing entries where the information is stored as soon as the email is opened.
Once you've set up tracking for link clicks in your marketing emails, you might want to go a step further by tracking email opens as well. Explore our guide on how to track email opens using a pixel tracker and Power Automate to complement your click-tracking setup, giving you a more comprehensive view of your email marketing performance.
Hope you enjoyed this tutorial!
Conclusion
With just a few simple steps, you’ve added an effective layer of tracking to your email campaigns, all within Power Automate’s easy-to-use platform. By using a tracking link that logs each click and redirects users seamlessly, you can monitor recipient interactions and refine your marketing strategies based on real data.
Want to harness the power of Power Automate and the rest of Power Platform? Let us help you.
Kitameraki (www.kitameraki.com)Â is the trusted partner for comprehensive IT Consulting and IT services in Indonesia. With strong focus on IT Solutions, Web Development, Mobile App Development, and Cloud Solutions, we help businesses navigate the ever-evolving digital landscape. Our expertise extends to Cloud Services, Cloud Migration, Data Analytics, Big Data, Business Intelligence, Data Science, and Cybersecurity.
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